Privacy Policy
HR Excellence Partners

Last updated: 01/05/2025

At HR Excellence Partners (“we”, “our”, “us”), we are committed to protecting the privacy and personal information of our clients, candidates, website visitors and all individuals we engage with. This policy explains how we collect, use, store, and disclose your personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

Our business website is: https://hrexcellencepartners.com.au

We operate as an individual/sole trader entity: Vasily Papadopoulos, ABN 99 779 323 739, based in VIC 3193.

1. What is Personal Information?

Personal information means any information or opinion that identifies you or could reasonably identify you. This may include:

  • Your name, email address, phone number, and address
  • Your CV/resume, qualifications, employment history
  • Business-related data including HR issues or queries you share with us
  • Details you submit via our website contact forms or consultations

We only collect personal information where it is reasonably necessary for our business operations.

2. How We Collect Your Information

We may collect your personal information:

  • Directly from you via phone, email, website forms or in-person meetings
  • Through your use of our website or digital tools
  • From third parties with your consent (e.g. referees, job platforms, professional networks)

We will always aim to collect information directly from you unless it is unreasonable or impractical to do so.

3. Sensitive Information

Sensitive information (e.g. health data, background checks, diversity information) is only collected with your consent and where required for HR consulting, recruitment support or to meet legal obligations.

4. Why We Collect Your Information

We collect, use and store your information to:

  • Provide HR consulting, recruitment and advisory services
  • Respond to your enquiries and deliver solutions tailored to your business needs
  • Manage relationships with clients, candidates and partners
  • Comply with legal and regulatory obligations
  • Send you business updates or marketing (where permitted or you opt-in)

You may opt out of receiving marketing communications at any time by following the unsubscribe instructions or contacting us directly.

5. Disclosure of Personal Information

We do not sell your personal information. We may share your information:

  • With service providers or third parties assisting with our services (e.g. IT providers, HR platforms, psychometric testing providers)
  • With clients in the context of recruitment or HR project delivery
  • Where you provide consent or where required or authorised by law
  • To protect our legal rights or prevent harm

We ensure third parties are bound by confidentiality and appropriate data protection standards.

6. Data Security

We take reasonable steps to protect your personal information from unauthorised access, misuse, or loss. This includes:

  • Secure password-protected systems
  • Cloud-based HR tools with built-in security controls
  • Limiting access to personal information to those who need it

When information is no longer needed, we securely delete or destroy it.

7. Access and Correction

You may request access to the personal information we hold about you or ask for it to be corrected. We will respond within a reasonable time.

To make a request, contact us at:
📧 privacy@hrexcellencepartners.com.au
🌐 https://hrexcellencepartners.com.au/contact-us/

8. Cookies and Website Analytics

Our website may use cookies and analytics tools (like Google Analytics) to understand how visitors use our site and improve our content and services. These tools do not identify you personally.

You can manage cookies in your browser settings.

9. Overseas Disclosure

At this stage, we do not disclose your personal information overseas. If this changes, we will ensure any overseas recipients comply with the Australian Privacy Principles or equivalent protections.

10. Policy Updates

This Privacy Policy may be updated from time to time. The latest version will always be available on our website. Continued use of our services or site after updates indicates your agreement to the revised terms.

11. Complaints

If you have concerns about how your personal information has been handled, please contact us. We’ll aim to resolve your complaint promptly. If you’re not satisfied with our response, you may contact the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.

Contact Us

HR Excellence Partners
📍 VIC 3193
📧 privacy@hrexcellencepartners.com.au
🌐 https://hrexcellencepartners.com.au/contact-us/